Competition Lead
The Competition Lead is responsible for planning, organizing, and overseeing the Bootcamp and Hackathon programs for NASA Space Apps Cairo. The role covers everything from research and analysis of previous seasons to recruiting speakers, mentors, and judges, and managing the judging and evaluation process.
The Competition Lead manages the Competition Team and coordinates with all corresponding committees to ensure a smooth, fair, and high-quality competition experience for all participants.
Team Development & Planning
- Gather feedback from previous Competition Leads, volunteers, mentors, judges, and participants to identify areas for improvement.
- Create a comprehensive action plan to facilitate coordination and workflow between all corresponding committees.
- Develop team members' skills and prepare them for future leadership positions.
Research & Analysis
- With the TEAM, Prepare an analysis report of previous winning projects, highlighting:
- Key success factors.
- Common strengths and weaknesses.
- Trends in winning solutions.
- Opportunities and challenge areas that should be encouraged in future seasons.
- Develop statistical insights from previous seasons.
Bootcamp Preparation
- Plan and design the Bootcamp Manual.
- Set regulations, timeline, agenda, and operational framework for the Bootcamp.
- Recruit and coordinate speakers for Bootcamp workshops and sessions.
Hackathon Preparation
- Plan and design the Hackathon Manual.
- Set regulations, timeline, agenda, and operational framework for the hackathon.
- Recruit mentors and judges for the hackathon.
- Build and manage the judging and evaluation system.
- Oversee teams' filtration and selection process.
During the Event
Bootcamp
- Ensure smooth execution of all workshops and sessions.
- Follow up with speakers and provide support when needed.
- Handle speakers' and participants' inquiries.
- Monitor attendance, engagement, and overall session quality.
Hackathon
- Handle judges', mentors', and participants' inquiries.
- Conduct judges' and mentors' orientation sessions.
- Monitor mentors' engagement and support teams throughout the event.
- Supervise teams' evaluations and scoring processes.
- Ensure adherence to competition regulations and judging criteria.
- Coordinate and oversee the winners' announcement process.
After the Event
Follow-up & Feedback
- Follow up with speakers, judges, mentors, and participants to collect feedback and comments.
- Conduct feedback analysis and prepare a post-event evaluation report.
- Identify lessons learned and recommendations for future seasons.
Communication & Appreciation
- Send thank-you emails to all speakers, mentors, and judges for both the Bootcamp and Hackathon.
Documentation & Handover
- Collect and organize all season-related documents, reports, presentations, recordings, and shared folders.
- Handover all season documentation and reports to the Board.
Marketing Lead
The Marketing Lead is responsible for developing and executing the marketing strategy of the season. The role aims to maximize awareness, registrations, community engagement, partner visibility, and the overall impact of the event across Egypt while maintaining alignment with NASA Space Apps global standards and the local brand identity.
The Marketing Lead manages the Marketing Team, oversees all campaigns, and ensures consistent presence before, during, and after the event.
Team Leadership & Development
- Delegate responsibilities, mentor, and develop Marketing Team members throughout the season.
- Prepare team members for future leadership positions through continuous coaching and knowledge transfer.
Strategic Planning
- Conduct competitor analysis and monitor emerging marketing trends, tools, and industry best practices to improve marketing strategies
- Develop and execute the annual marketing strategy & theme aligned with the organization's objectives.
- Plan and execute integrated marketing campaigns across all digital and offline channels with clear timelines.
- Coordinate with the Competition, Operations, Media, PR, and Branding teams to ensure unified communication.
- During the Event: Lead live event coverage across all platforms.
- After the Event: Publish event outcomes, statistics, success stories, and impact reports.
Brand Management
- Protect and maintain the visual identity, tone of voice, and reputation of NASA Space Apps Cairo.
- Collaborate mainly with the Branding & Media Leads to ensure consistency across all marketing materials.
- Ensure all communications align with NASA Space Apps global guidelines and local organizational standards.
Community Engagement
- Monitor and respond to inquiries, comments, and messages in a timely and professional manner.
Media & Public Relations
- Coordinate with the PR team about influencers and content creators.
Documentation & Reporting
- Track campaigns performance and analyze marketing metrics.
- Deliver a complete season handover package, including documentation for work files, final report for best practices & processes, and recommendations for the future.
Branding Lead
The Branding Lead is responsible for defining, developing, and maintaining the visual identity and creative direction throughout the season. The role ensures delivering a consistent and engaging experience for participants, sponsors, and the wider community.
The Branding Lead manages the Branding Team, oversees all creative assets, and collaborates closely with Marketing, Media, and Materials teams to bring the event's vision to life.
Team Leadership & Development
- Lead, mentor, and develop Branding Team members throughout the season.
- Review and approve all visual outputs before publication.
- Prepare team members for future leadership roles through guidance and knowledge sharing.
Creative Direction & Brand Strategy
- Define the new guidelines and seasonal theme that aligns with NASA Space Apps global guidelines while reflecting the local community's spirit.
- Ensure all visual communications consistently represent the organization's identity like typography, color usage, and overall design.
- During the Event: Support live event coverage with real-time design needs.
- After the Event: Support marketing and media teams with post-event campaigns
Design Production
- Lead the creation of all required digital and printed materials, including:
- Social media visuals
- Presentations
- printed materials like T-shirts, Hoodies, Caps, Mugs, Notebooks, etc..
- Ensure all deliverables meet quality standards and deadlines.
Cross-Functional Collaboration
- Collaborate with the Marketing Team to develop visually impactful campaigns.
- Support the Media Team with graphics and visual assets for content production.
- Work with the Materials Team to create printed materials.
Documentation & Knowledge Transfer
- Maintain organized design files, templates, and brand resources.
- Document branding processes, guidelines, and lessons learned in a final report and recommendations to the future.
Multimedia Lead
The Multimedia Lead is responsible for leading the visual storytelling and content production efforts The role focuses on capturing, producing, and delivering high-quality multimedia content that showcases the event's impact, community, innovation, and experiences throughout the season.
The Multimedia Lead manages the Multimedia Team and oversees photography, videography, motion graphics, video production, and event coverage while ensuring content aligns with the organization's brand identity.
Team Leadership & Development
- Lead, mentor, and develop Multimedia Team members throughout the season.
- Prepare future leaders through documentation, coaching, and knowledge transfer.
Multimedia Strategy & Planning
- Identify key stories, milestones, and moments that should be documented throughout the season.
- Plan content production schedules aligned with marketing goals.
- Plan the complete media coverage strategy for the hackathon and related activities.
- Prepare shot lists, interview plans, production schedules, and equipment requirements.
- Coordinate with Marketing, Branding, and Operations teams to ensure content supports all objectives.
- Manage full multimedia coverage throughout the hackathon.
- During the Event: Lead the photo booth process
- Ensure comprehensive documentation of the event's atmosphere, achievements, and impact.
- After the Event: Complete editing and organization of all event photography & videography outputs.
Content Production
- Lead the production of high-quality visual content across all event phases.
- Oversee photography, videography, motion graphics, and photo/video editing activities.
Asset Management & Documentation
- Maintain organized archives of all photos, videos, project files, and creative assets.
- Establish and maintain media storage and backup procedures.
- Deliver a complete season handover package, including documentation, report, and recommendations for the future.
PR & Partnerships Lead
The PR & Partnerships Lead is responsible for securing the sponsorships, partnerships, and media coverage that make NASA Space Apps Cairo possible. This role covers everything from fundraising and building relationships with sponsors and partners to managing press outreach and engaging VIPs and public figures.
The PR & Partnerships Lead manages the PR & Partnerships Team and works closely with the Marketing, Branding, and Multimedia teams to make sure sponsors and partners get the visibility and recognition they were promised.
Team Leadership & Development
- Lead, support, and develop PR & Partnerships Team members throughout the season.
- Delegate tasks and track progress across sponsorship, media, and outreach efforts.
- Prepare team members for future leadership roles through coaching and knowledge sharing.
Sponsorship & Fundraising
- Conduct a structured handover with the outgoing board to review prior partnerships, agreements, and lessons learned.
- Identify the season's needs and build a fundraising plan with a clear timeline covering transportation, catering, logistics, awards, and other event requirements.
- Design sponsorship packages and tiers that clearly outline what sponsors receive in return for their support.
- Build a targeted list of potential sponsors and partners (companies, nonprofits, tech organizations) and reach out through emails, calls, or meetings.
- Negotiate and finalize partnership agreements and contracts.
- Track fundraising progress against targets throughout the season.
Media & Press Relations
- Build and maintain relationships with press and media outlets to raise awareness about the program.
- Prepare and distribute press releases before, during, and after the event.
- Define media coverage targets and work to secure articles, radio spots, and TV interviews.
- Coordinate with the Marketing and Multimedia teams to provide media-ready content and assets.
VIP & Stakeholder Engagement
- Build and maintain a database of all external contacts including sponsors, partners, media, speakers, trainers, and VIPs.
- Reach out to public figures, tech influencers, and community leaders to participate in or support the event.
- Coordinate outreach to universities, tech communities, and student organizations across Egypt.
Before the Event
- Secure sponsorships and partnerships according to the fundraising plan and timeline.
- Deliver sponsorship packages and pitch decks to potential sponsors.
- Finalize all partnership agreements and ensure deliverables are clearly documented.
- Launch media outreach and secure pre-event press coverage.
- Coordinate with Marketing and Branding to ensure sponsor logos and mentions are included in all relevant materials.
During the Event
- Coordinate on-site engagement with sponsors, partners, VIPs, speakers, and media representatives to ensure smooth participation.
- Host and manage the event's press conference.
- Monitor sponsor and partner activations (branded booths, logo placements, speeches) to make sure all contractual obligations are met.
- Collect feedback from sponsors, partners, and media on-site to catch any issues early.
After the Event
- Send thank-you communications to all sponsors, partners, media contacts, and VIPs.
- Prepare a post-event impact report for sponsors showing what they received in return for their support (media coverage, logo exposure, audience reach, etc.).
- Follow up with sponsors and partners to collect feedback and discuss future collaboration.
- Refine the partnership strategy for future seasons based on feedback and results.
- Prepare a final season report covering what worked, what didn't, and recommendations for the next team.
- Deliver a formal handover to the incoming lead, including:
- Updated sponsor and partner databases and contact lists.
- Finalized partnership agreements and contractual documents.
- Feedback summaries from sponsors, media, VIPs, and attendees.
- All season documentation, reports, and shared folders.
Materials & Supplies Lead
The Materials & Supplies Lead is responsible for sourcing, preparing, and managing all physical materials needed for NASA Space Apps Cairo — from printed materials and branded merchandise to food, beverages, and participant kits. The role makes sure everything is ready on time, within budget, and at the right quality.
The Materials & Supplies Lead manages the Materials & Supplies Team and coordinates closely with Logistics, Branding, Competition, and People & Culture teams to cover all material needs across the event.
Team Leadership & Development
- Lead, support, and develop Materials & Supplies Team members throughout the season.
- Delegate tasks and track progress across procurement, printing, and food management.
- Prepare team members for future leadership roles through coaching and knowledge sharing.
Procurement & Supplier Management
- Prepare an itemized list of all materials needed to fulfill room, stage, registration, and team requirements.
- Research and select suppliers based on quality, price, and delivery speed.
- Prepare quotations and cost comparisons for the requirements list.
- Coordinate with the Branding Team on printed and branded materials (T-shirts, hoodies, caps, mugs, notebooks, etc.).
- Take inventory of all available materials from previous seasons to avoid unnecessary purchases.
Printing & Branded Materials
- Prepare printing requirements for stage banners, certificates, registration materials, signage, and room labels.
- Design and prepare welcome packs and participant kits.
- Follow up on production timelines to make sure all printed materials are ready before the event.
Food & Beverage Management
- Plan food and beverage needs for volunteers and participants across all event days.
- Coordinate with catering suppliers for setup, delivery, and service schedules.
- Prepare food kits and beverage distribution plans.
Before the Event
- Finalize the full materials list and get budget approval.
- Place orders with selected suppliers and track delivery timelines.
- Prepare and assemble all welcome packs and kits.
- Coordinate with other teams to confirm any last-minute material needs.
- Ensure all printed materials and branded items are received and quality-checked.
During the Event
- Distribute welcome packs, kits, and giveaways to participants and volunteers.
- Cover all material needs inside and outside the venue throughout the event.
- Supervise food setup, service, and replenishment to keep things running smoothly.
- Distribute food kits and beverages on schedule.
- Respond to material requests from any team as they come up.
After the Event
- Collect all remaining materials from the venue.
- Arrange transportation and storage of leftover materials.
- Prepare a full inventory of all remaining usable materials for the next season.
- Prepare a final season report covering supplier performance, budget vs. actual spending, and recommendations for the next team.
- Deliver a formal handover to the incoming lead, including:
- Updated supplier contacts and agreements.
- Final inventory list.
- Budget breakdown and cost records.
- All season documentation and shared folders.
Logistics Lead
The Logistics Lead is responsible for planning and managing all on-ground operations for NASA Space Apps Cairo — from venue layout and participant flow to room management and sleepover coordination. The role makes sure the physical environment is set up, organized, and running smoothly throughout the entire event.
The Logistics Lead manages the Logistics Team and coordinates closely with the Competition, Technical Operations, Materials & Supplies, and People & Culture teams to deliver a seamless hackathon experience.
Team Leadership & Development
- Lead, support, and develop Logistics Team members throughout the season.
- Delegate tasks and track progress across venue planning, participant flow, and room management.
- Prepare team members for future leadership roles through coaching and knowledge sharing.
Venue Planning & Layout
- Plan the layout for the hosting campus considering the competition team requirements.
- Plan and design the hackathon's operational manual.
- List any needed materials in collaboration with the Materials & Supplies team.
Participant Flow & Room Management
- Plan the participants' flow during different phases of the hackathon.
- Plan room management system in collaboration with the registration team.
- Plan the opening and closing participants flow in collaboration with the Technical Operations team.
Facilities & Operations
- Prepare facilities rules and guidelines for participants and volunteers.
- Manage participants' sleepover process and overnight logistics.
Before the Event
- Finalize the venue layout and share it with all relevant teams.
- Complete the hackathon's operational manual.
- Confirm participant flow plans for all event phases (registration, opening, hacking, closing).
- Finalize room assignments and management systems.
- Coordinate material needs with the Materials & Supplies team.
- Coordinate ceremony flow with the Technical Operations team.
During the Event
- Arrange the hosting area according to the plan.
- Manage participants' flow throughout the event.
- Manage participants' rooms and ensure they are properly set up.
- Manage the sleepover process and overnight logistics.
- Respond to any on-ground operational issues as they come up.
After the Event
- Conduct a host facilities check to identify and report any damages.
- Prepare a final season report covering venue logistics, issues encountered, and recommendations for the next team.
- Deliver a formal handover to the incoming lead, including:
- Operational manual and venue layout plans.
- Participant flow documentation.
- Room management records.
- All season documentation and shared folders.
Technical Operations Lead
The Technical Operations Lead is responsible for managing the technical infrastructure, event setup, and ceremony production for NASA Space Apps Cairo. The role covers everything from planning technical requirements and coordinating with the hosting venue to running the opening and closing ceremonies.
The Technical Operations Lead manages the Technical Operations Team and works closely with the Logistics, Competition, and Multimedia teams to make sure all technical aspects of the event run smoothly.
Team Leadership & Development
- Lead, support, and develop Technical Operations Team members throughout the season.
- Delegate tasks and track progress across technical setup, venue coordination, and ceremony planning.
- Prepare team members for future leadership roles through coaching and knowledge sharing.
Technical Planning & Setup
- Prepare the hackathon's technical requirements list.
- Design a technical plan for the hackathon covering AV equipment, internet, power, and room setup.
- Manage rooms and facilities to meet competition and participant needs.
Venue & Host Coordination
- Communicate with host representatives to align on venue logistics and requirements.
- Facilitate reservations and arrangements with the host's representatives.
- Handle host inquiries and resolve any venue-related issues.
Ceremony Production
- Plan and design the opening and closing ceremonies.
- Manage the execution of both ceremonies during the event.
Before the Event
- Finalize the technical requirements list and share it with relevant teams.
- Coordinate with host representatives on venue readiness and access.
- Complete all reservations and facility arrangements.
- Plan and rehearse the opening and closing ceremony programs.
- Design the full technical plan for the hackathon.
During the Event
- Manage the opening and closing ceremonies.
- Handle judges, mentors, and participants' technical inquiries.
- Manage rooms and facilities throughout the event.
- Communicate with host representatives and handle their inquiries in real time.
After the Event
- Conduct a host facilities check to identify and report any damages.
- Prepare a final season report covering technical setup performance, issues encountered, and recommendations for the next team.
- Deliver a formal handover to the incoming lead, including:
- Technical requirements documentation and plans.
- Host contact information and venue agreements.
- Ceremony programs and production notes.
- All season documentation and shared folders.
People & Culture Lead
The People & Culture Lead is responsible for recruiting, developing, and supporting the volunteer team that powers NASA Space Apps Cairo. The role covers the full volunteer lifecycle — from recruitment and selection to engagement, recognition, and post-event feedback.
The People & Culture Lead manages the People & Culture Team and works closely with all committee leads to ensure volunteers are onboarded, motivated, and supported throughout the season.
Volunteer Recruitment & Selection
- Launch and manage the volunteer recruitment process.
- Design and oversee the volunteers' filtration and selection process.
- Maintain and update the volunteer database and records.
Volunteer Development & Engagement
- Design and implement a volunteer motivation and engagement strategy.
- Develop initiatives that foster a positive, inclusive, and collaborative volunteer culture.
- Monitor volunteer satisfaction and identify opportunities to improve the volunteer experience.
- Support committee leads in onboarding and integrating new volunteers into their teams.
Community Building
- Plan and organize social gatherings, networking events, and general meetings.
- Strengthen communication channels between volunteers, committee leads, and the Board.
- Create initiatives that enhance team spirit and belonging throughout the season.
Performance & Recognition Framework
- Design a volunteer performance follow-up and recognition system.
- Establish criteria and mechanisms for identifying outstanding volunteers.
- Develop appreciation and reward initiatives that celebrate exceptional contributions.
During the Event
Volunteer Operations
- Coordinate volunteer attendance and deployment across all committees.
- Distribute volunteers' t-shirts, kits, and event materials.
- Handle volunteer shortages and ensure adequate coverage for all operational areas.
Volunteer Support & Experience
- Monitor volunteers' well-being, motivation, and overall event experience.
- Resolve volunteer concerns and challenges in collaboration with committee leads.
- Ensure smooth communication between volunteers and the organizing team.
After the Event
Feedback & Evaluation
- Collect feedback from volunteers regarding their event experience.
- Analyze volunteer feedback and prepare recommendations for future improvements.
- Evaluate volunteer performance and engagement throughout the season.
Communication & Documentation
- Send thank-you emails to all volunteers.
- Maintain records of volunteer participation, performance, and recognition outcomes.
- Prepare a season-end report summarizing volunteer engagement, achievements, challenges, and recommendations.
- Handover all volunteer-related documentation, databases, and processes to the incoming People & Culture Lead.
Website Lead
The Website Lead is responsible for leading the Website Team and overseeing the development and maintenance of all web platforms and dashboards for NASA Space Apps Cairo. The role covers both backend and frontend development, internal systems, and technical decision-making.
The ideal candidate should have strong backend experience, basic frontend knowledge, and the ability to lead both backend and frontend teams.
Team Leadership & Development
- Lead, support, and develop Website Team members (Backend & Frontend) throughout the season.
- Coordinate tasks and priorities between backend and frontend members.
- Support team members in solving technical challenges.
- Participate in technical planning and architecture decisions.
Website & Platform Development
- Improve and maintain the existing website.
- Lead the development of dashboards and internal systems.
- Review code and ensure development best practices are followed.
Requirements
- Strong experience in PHP & Laravel.
- Good understanding of databases and API development.
- Basic to intermediate frontend knowledge (HTML, CSS, JavaScript; React is a plus).
- Familiarity with Git and collaborative development workflows.
- Leadership and communication skills.
- Interest in AI automation tools and workflow automation is a plus.
- Ability to guide both backend and frontend developers.
Preferred
- Experience with AI automation tools (n8n, Make, Zapier, OpenAI APIs, AI Agents).
- Experience deploying and maintaining web applications.
- Experience leading technical teams or projects.
